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Owner Handover Binder

Westfield Charter Academy

Main Campus + Annex · Bond Program A-2023
Substantial completion: May 15, 2024
Total project value: $18.4M
General Contractor: Westcott Construction Co.
Prepared by: Tracy Almazan, Hope Built Advisory
Generated: April 18, 2026
Contents
1 · Project at a glancep. 2
2 · Active warrantiesp. 3
3 · Vendor contacts & insurancep. 4
4 · What to do when something breaksp. 5
5 · Key dates — next 12 monthsp. 6
Appendix A · Warranty certificates (PDF attachments)p. 7+
1 · Project at a glance p. 2

Westfield Charter Academy — Main Campus + Annex was substantially complete on May 15, 2024. The project carries 7 warranties across 6 vendors, with two contractor workmanship warranties (Roof System and GC 1-Year) entering their 11-month walkthrough window in April 2026. This binder is the single source of truth for warranty information for as long as you own the building.

BuildingsMain Campus (32,400 sf) + Annex (8,200 sf)
Address4500 Westfield Blvd, Carrollton TX 75007
Substantial completionMay 15, 2024
Final completionJune 12, 2024
Owner contactLinda Chen, Facilities Director · [email protected] · (214) 555-0901
Owner's repTracy Almazan, Hope Built Advisory · [email protected]
2 · Active warranties p. 3
WarrantyVendorTermExpires
Roof System — workmanshipTPO membrane installTecta America1-yearMay 15, 2026
Roof System — manufacturer NDLGAF EverGuard membraneGAF Materials20-year NDLMay 15, 2044
Curtain wallAluminum-framed, main entryCornerstone Glass1-yearJun 22, 2026
HVAC — RTU-1 thru RTU-45-ton package unitsBrock Plumbing & Mechanical1-yr workmanship + 5-yr compressorAug 18, 2026 / 2030
Plumbing rough-inBrock Plumbing & Mechanical1-yearAug 18, 2026
GC 1-Year WarrantyGeneral workmanshipWestcott Construction Co.1-yearMay 15, 2026
3 · Vendor contacts & insurance p. 4
Roofing
Tecta America Roofing
ContactMike Donovan, Sr. PM
Phone(214) 555-0192
COI$2M GL · expires May 1, 2026 (renewal pending)
General Contractor
Westcott Construction Co.
ContactDaniel Westcott, Owner
Phone(214) 555-0102
COI$2M GL · $5M umbrella · expires Oct 30, 2026
MEP — HVAC, Plumbing
Brock Plumbing & Mechanical
ContactYvonne Brock, President
Phone(214) 555-0166
COI$1M GL · $3M umbrella · expires Dec 1, 2026
Glazing
Cornerstone Glass & Glazing
ContactBeth Ramirez, PM
Phone(214) 555-0177
COI$2M GL · expires Jul 8, 2026
4 · What to do when something breaks p. 5
If you discover a defect, follow these steps in order:
  1. Document it. Take photos. Note the date, location, and what you observed.
  2. Look up the warranty. Use the table on page 3 — match the affected component to the right vendor.
  3. Confirm coverage period. If you're inside the term, the vendor handles it. If you're past it, call your owner's rep first.
  4. Contact the vendor directly using the phone & email on page 4. Send photos and a brief description.
  5. CC your owner's rep (Tracy Almazan, [email protected]) on the first email.
  6. Don't authorize repairs from anyone other than the warrantied vendor before they've responded — doing so can void coverage.

Critical: Workmanship warranties on this project end on the dates listed. After expiration, the vendor is no longer obligated to repair without charge. If something is even questionable, call before the warranty closes.

5 · Key dates — next 12 months p. 6
Apr 2026
Apr 28 · 11-mo walkthrough (Roof)
May 2026
May 15 · Roof & GC 1-yr expire
May 1 · Tecta COI renewal
Jun 2026
Jun 22 · Curtain wall expires
Jul 2026
Jul 18 · 11-mo walkthrough (HVAC, Plumbing)
Aug 2026
Aug 18 · MEP 1-yr expirations
Sep 2026
No critical dates
Oct 2026
Oct 30 · Westcott COI renewal
Nov 2026
No critical dates
Westfield Charter Academy · Owner Handover Binder · Hope Built Advisory · Generated by WarrantyVault Apr 18, 2026 Page 6 of 6